These capabilities benefit everyone when used organization-wide, as the software offers a shared view into which spaces are in-use or claimed for a specific time in the future. And permission settings allow managers to restrict access to scheduling tools to avoid confusion. Most vendors in this space offer similar functionality, so the biggest factors in your decision will include ease-of-use and cost.
We'll review the common functionality below. Room scheduling software is adaptable to most applications and industries, but the specific set of features you need can depend on your business:. Facilities managers. These professionals are responsible for creating a productive atmosphere for employees in an office building, and a critical part of this is managing spaces.
Facilities managers can use room scheduling software to enable workers to reserve rooms, equipment and desks called office hoteling , which can reduce facility costs. Facilities managers of a college campus can also use software in a similar way to schedule and manage speaking or student association events in buildings across campus.
Some systems can integrate existing student information system SIS data to help determine the most appropriate classroom assignments. Event coordinators. Those who plan events, such as weddings or conferences , can use room scheduling software to send confirmation emails and receive registration information to better gauge attendee numbers.
During events, the coordinator can use the system to ensure space is utilized efficiently. Instructors and tutors. Independent teachers and tutors can use room scheduling software to manage their own private lessons. Students can access the online scheduling wizard to make appointments. Users with their own studios and team of instructors can use it in the same way, but also be able to assign lessons and other teachers to specific rooms.
Pricing models for room scheduling software are generally consistent, but buyers should be aware of other limitations or added costs they may encounter when seeking a system. Most vendors offer room scheduling software with a basic fee per month pricing , and these usually have limitations on the number of rooms to manage or number of users who can use the system.
However, it's not uncommon to see special pricing models that allow users to pay a flat fee for each event they schedule. These versions typically have more strict limitations on functionality. Finally, keep in mind vendors often offer three or more versions of their systems, with the functionality increasing along with the pricing. It's crucial to carefully evaluate the differences in each version of the software to find the capabilities you truly need, and avoid paying for features you won't use.
Get Advice. More Facility Management Software. Other Software. Sort by:. Price Watch Demo Learn More. TheWorxHub TheWorxHub is a modular, web-based maintenance management system specifically geared towards senior living facilities.
Price Demo Learn More. Infor CloudSuite EAM Infor EAM solutions provide an enterprise asset management solution for companies in a variety of industries including manufacturing, healthcare, distribution, government entities, energy and service organizations. Robin Robin Powered is a cloud-based scheduling solution that caters to businesses across various industries such as real estate, consumer electronics, marketing, advertising, finance, information technology and more.
True workplace optimization begins by connecting your employees with the resources they need to be more efficient. But the EMS event planning platform goes further, offering a more holistic approach to enhancing your workplace operations.
EMS is built to support the academic scheduling needs of your campus. EMS helps you to manage your classrooms, final exams, departmental meetings, faculty offices, study spaces, campus events and more. Say goodbye to the days of costly delays or disruptions caused by ordering mistakes or last-minute changes. View, create and manage seamless event bookings on the go through an intuitive, chat-style interface. Work from within a full range of communication and scheduling tools like Outlook, Teams, Google, Zoom and Webex.
Attach all relevant services and documentation to a booking and add comments where needed for easy reference. Integrate with a variety of signs and kiosks to promote events, publish calendars and offer up-to-date event details.
Hide event information, add security personnel to alerts, or use EMS Cloud Services advanced protection features. Save time by cloning recurring meetings and events while capturing details such as catering preferences and video conferencing. Learn how the University of Vermont pulls multiple departments together with the EMS event management scheduling platform.
Search for:. Analytics and Space Utilization and Opyimization Gain insights and make informed, data-backed decisions about your space usage. Conference Room Scheduling Software. A conference room scheduling software for easy and efficient collaboration. Request a Demo. Download Guide to Forum. Learn More. Manage Reservations from Anywhere. Increase Efficiency of Conference Room Usage.
Optimize Your Workplace. When you implement a conference room scheduling software, you're giving employees the ability to reserve the meeting room they need where and when they need it. Easy, Intuitive Interfaces. See Rooms in Favorite View. Download Your Guide to Forum. With Forum , you can easily find and reserve the conference room with the necessary amenities and run a seamless meeting.
Integrates with Platforms You Already Know. Easily Collaborate with Your Team and Coworkers. Easily manage and modify your meetings on the go. Change the meeting time, location, or check-in to the room right from your phone. Create, check-in, and manage conference room reservations with an intuitive mobile app.
Maintain accurate presence and utilization data with location-based notifications to check-in to bookings. View images of available rooms and a live floorplan to book the best meeting room. Add QR codes to conference rooms to offer a touchless, low-cost solution to quickly see availability and claim the room. A conference room scheduling software makes sure you are utilizing your meeting rooms to the fullest.
Search for:. Analytics and Space Utilization and Opyimization Gain insights and make informed, data-backed decisions about your space usage. Conference and Event Management Impress your visitors, customers and employees with smoothly managed events. Get to Know Accruent See how our commitment to optimizing real estate, facilities and asset management makes us a market leader.
Higher Education Campus scheduling solutions designed for colleges and universities of all sizes. Webinars Join a variety of discussions designed to drive value for your organization. Get Started Watch Demo. Conference Room Scheduling Software EMS conference room scheduling software helps you easily book the right space for your needs, communicate with attendees and even use data to maximize your utilization. Looking for more demo videos for EMS?
Watch our entire collection on demand! See All Video Demos. Check-Ins Employees can easily check into spaces using kiosks, desktop or the mobile app. Admin Alerts Admins can easily add new meetings to the calendar, link relevant documentation, access reports and receive customized updates and alerts from one centralized location.
Mobile Booking EMS users can book or request spaces via mobile device, through a calendar tool like Microsoft Outlook or using an on-location digital sign or touchscreen kiosk. Invitation Management Send automated confirmations, change notifications, check-in requests and more to individual attendees or groups. Sophisticated Reporting Access over built-in reports about billing, resources, attendance, sales and production or create customized reports based on your unique needs and parameters.
Security Features When necessary, add security personnel to event notifications. Digital Signage Using the EMS Room Sign App, you can add sleek digital signage to your meeting spaces that displays room availability, reservation details and meeting information.
Re-Open to a Flexible and Safe Workspace Ensure that your conference rooms, meeting rooms and other meeting spaces are flexible, agile and safe for employees and visitors.
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